Digital Applications & Tools

A current list of all vetted and approved software systems, tools and applications is maintained in accordance with the requirements of the Data Governance Plan.

Staff and students who want to use a digital resource
not previously approved by the District must complete this online form.

All new resources shall be properly evaluated against the following criteria, when applicable:

  • Impact on technology environment including storage and bandwidth
  • Hardware requirements, including any additional hardware
  • License requirements/structure, number of licenses needed, and renewal cost
  • Maintenance agreements including cost
  • Funding for the initial purchase and continued licenses and maintenance
  • Evaluate terms of service, privacy policy, and MOU/contract that meet the following criteria:
  • The district continues to own the data shared, and all data must be available to the district upon request.
  • The vendor's access to and use of district data is limited; the data cannot be used for marketing, targeted advertising or data mining; and the data cannot be shared with third parties unless allowed by law and authorized by the district. If metadata is collected, it will be protected to the same extent as the district's confidential or critical information.
  • District data will be maintained in a secure manner by applying appropriate technical, physical and administrative safeguards to protect the data.
  • The provider will comply with district guidelines for data transfer or destruction when contractual agreement is terminated.
  • No API will be implemented without full consent of the district.
  • All data will be treated in accordance to federal, state and local regulations
  • The provider assumes liability and provides appropriate notification in the event of a data breach.

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